Kentford & Kennett Village Hall Committee
A village hall committee, also known as the management committee, is a group of volunteers responsible for the day-to-day running of the hall, including its finances, maintenance, and events. Committee members are charity trustees and play a key role in ensuring the hall is used for its intended charitable purposes.
Key Roles and Responsibilities:
Financial Management: The committee manages the hall's finances, including bookings, invoicing, and ensuring accurate accounting. Maintenance and Upkeep: They are responsible for the day-to-day maintenance and repair of the hall, as well as ensuring it is clean, secure, and well-maintained. Event Management: The committee manages key events and entertainment, as well as ensuring the hall is accessible for community and hired activities. Health and Safety: They are responsible for ensuring the hall meets its regulatory requirements and provides a safe environment for all users. Marketing and Promotion: The committee may be involved in marketing the hall and promoting its use. Compliance: They ensure the hall complies with all relevant regulations and statutory requirements. Trustee Duties: The charity trustees have legal and ethical responsibilities to act in the best interests of the charity. Specific Officer Roles:
Chair: Presides over meetings and leads the committee's work. Secretary: Keeps minutes of meetings, handles correspondence, and ensures the committee operates according to its constitution. Treasurer: Manages the hall's finances, including bookkeeping, banking, and reporting. Booking Manager: Handles bookings, invoicing, and ensuring the hall is used effectively. Other Committee Members: May have specific responsibilities related to events, maintenance, or other areas
Current Committee Members Sue Baxter (Chair) Steve Thompson (Deputy Chair), Phil Baxter (Secretary), Diane Wallis (Treasurer and Kennett Church) Melanie Girling (Booking Manager) Malcolm Baker (Kentford Parish Council), Robin Swanson (Kennett Parish Council) Stephen Tautz and Catherine Green (Kentford Church) Neil Gilmore and Nathan (Football Club)..
The Committee operates under the following Policies:
Village Hall Vulnerable Adults and Child Policy..Village Hall Volunteer Policy....................... .....
Village Hall Health and Safety Policy...................
Village Hall General Risk Assessment ................
Village Hall Fire Risk Assessment........................
Village Hall Anti Fraud Policy.............................
Lettings Policy and Hire Agreement .............. ...
Letting Policy......................................................
Data Protection Policy.........................................
Conflict of Interest Policy....................................
Public Access Statement ......................................
Safeguarding Policy..............................................
Equality Diversity & Inclusion Policy.................
